Town of Lake Tomahawk Parks Commission Meeting, July 12, 2016

LAKE TOMAHAWK PARKS COMMISSION

TOWN OF LAKE TOMAHAWK

MEETING OF TUESDAY JULY 12, 2016

7:30 P.M.

RAYMOND SLOAN COMMUNITY CENTER

MEETING MINUTES

 

 

1.  Call to Order:  7:30 p.m.

     Attendance:  Tom Heilig, Darlene Neuman, Arnie Plaumann, Ginger Davis, Rose Bean,

George DeMet and Wayne Paugel.    

2.  Pledge to the American Flag

3.  Approve minutes: Ginger moved to approve, Rose second, all in favor.

4.  Financial Update: Review statement, Darlene moved to approve, Rose second, all in favor.

5.  Reports

1.  Town Supervisor-No report

2.  Children’s Program-7/23 Dig, Dump &Drive, 8/6 Scarecrows, Turtles rescheduled to 8/13. Helicopter & hot dogs for DD&D.

3.  Parks Employee-Lots of geese/poop. New outhouse needs daily attention. Rainbow takes a lot of time (most of Thursday).  Snowshoe and boat launch both busy.

 6. Old Business

1.  Fishing Pier review-Grand Opening 6/17 11am. Coverage by both WJFW and Lakeland Times. Food served to 42. Outhouse to be pumped 1/week. Tom talked to Jeff Smith to get the Lake Tom Sanitary District involved.  Darlene will get gift certificate for the chef. 

2.  Open commission position

3.  Playground equipment discussion. Focus on one new piece for Bear Foot in 2016.                                                                                                                   7.   New Business

1. Park Commission election of officers in August. 

 8.  Correspondence-None

 9.  Citizen Input-None

10. Commission went into closed session per WIS Statue19.85 (1) (c).

11. Return from closed session. Voted to increase Wayne Paugel’s per hour pay by $0.50.

12.Next Parks Commission Meeting, August 9, 2016 7:30 PM

13. Ginger moved to adjourn, Rose seconded, all in favor. Adjournment 8:33 p.m.

Town of Lake Tomahawk Parks Commission Meeting, June 14, 2016

LAKE TOMAHAWK PARKS COMMISSION

TOWN OF LAKE TOMAHAWK

MEETING OF TUESDAY JUNE 14, 2016

7:30 P.M.

RAYMOND SLOAN COMMUNITY CENTER

MEETING MINUTES

 

 

1.  Call to Order:  7:30 p.m.

Attendance:  Tom Heilig, Darlene Neuman, Arnie Plaumann, Rodney Singleton, Ginger Davis, Rose Bean, Matt Michaelson, George DeMet    

2.  Pledge to the American Flag

3.  Approve minutes: Rodney moved to approve, Ginger second, all in favor.

4.  Financial Update: Review statement, Rodney moved to approve, Rose second, all in favor.

5.  Reports

1.  Town Supervisor-Ideas for Art in the Park, one day sports camp?

2.  Children’s Program-Low attendance due to weather. Will reschedule later in summer.

3.  Parks Employee-Prepping for Pier opening, men’s softball, Snowshoe baseball, weather delays/issues.  Purchase of blower and trimmer.

 6. Old Business

1.  Fishing Pier-Grand Opening 6/17 11am. Darlene coordinating food. WJFW and Lakeland Times notified. Arnie/Wayne/Tom/?? to assemble outhouse. 

2.  Polly Martin resignation creates open position

            3.  Matt to contact LDF School about availability of playground equipment.                                7.  New Business

1. Town Board passed resolution of no fee for use of Town facilities by local non-profit groups.  However, the $100 damage/cleanup deposit will still be required.

2.  Tom suggested everyone should visit the Town website.  Lots of updates. 

  8. Correspondence-None

  9. Citizen Input-None

10.Next Parks Commission Meeting, July 12, 2016 7:30 PM

11. Rodney moved to adjourn, Ginger seconded, all in favor. Adjournment 8:32 p.m.

Town of Lake Tomahawk Parks Commission Meeting, May 10, 2016

      LAKE TOMAHAWK PARKS COMMISSION

 TOWN OF LAKE TOMAHAWK

MEETING OF TUESDAY MAY 10, 2016

7:30 P.M.

        RAYMOND SLOAN COMMUNITY CENTER

       MEETING MINUTES

 

 

1.  Call to Order:  7:30 p.m.

Attendance:  Tom Heilig, Darlene Neuman, Arnie Plaumann,  Rodney Singleton, Matt Michaelson, George DeMet    

2.  Pledge to the American Flag

3.  Approve minutes: Rodney moved to approve, Darlene second, all in favor.

4.  Financial Update: Review statement, Rodney moved to approve, Darlene second, all in favor.

5.  Reports

1.  Town Supervisor-Town website update in progress. Checking with Legion Camp for Fishing Pier attendance

2.  Children’s Program-Six programs set, Moving Dig, Dump, Drive to Saturday and adding Build a Scarecrow also on Saturday.

3.  Parks Employee-Spring clean up items.   

   6. Old Business

1.  Fishing Pier-Weather related delays. Pier was to be in on 5/9, should be in by the end of the week. Need to coordinate with park road repaving.  Grand Opening 6/17 11am. Darlene will coordinate food.

2.  Resignation of Polly Martin and need to recruit potential new members.

3.  Boat launch fees-Mike Lynch and Darlene to create a list of recurring,  non-eligible, addresses who have been given Resident Launch stickers in past years. Copies given to the Visitor Center and J&J. Estimated loss from this issue have been several hundred dollars each year.                                                                                                         

  7. New Business

1. Need to replace blower for park maintenance,  approximate cost, $325. Rodney     moved to purchase, Arnie seconded, all in favor, approved.  

2. $50 donation from local citizens for Summer Children’s Program. Tom sent Thank You.

3. Rodney suggested a “No Lifeguard on Duty Sign” for boat launch. All agreed. Tom will get the sign.

  8. Correspondence-None

  9. Citizen Input-None

10.Next Parks Commission Meeting, June 14, 2016 7:30 PM

11. Rodney moved to adjourn, Arnie seconded, all in favor. Adjournment 8:37 p.m.

Town of Lake Tomahawk Parks Commission Meeting, April 12, 2016

LAKE TOMAHAWK PARK COMMISSION

TOWN OF LAKE TOMAHAWK

MEETING OF TUESDAY APRIL 12, 2016

7:30 P.M.

RAYMOND SLOAN COMMUNITY CENTER

MEETING MINUTES

 

 

1.  Call to Order:  7:25 p.m.

Attendance:  Tom Heilig, Darlene Neuman, Rose Bean, Ginger Davis, Arnie Plaumann,  Rodney Singleton, Matt Michaelson, George DeMet    

2.  Pledge to the American Flag

3.  Approve minutes: Rodney motioned to approve, Ginger seconded, all in favor.

4.  Financial Update: Little activity, early in the year

5.  Reports

1.  Town Supervisor-Investigating feasibility of Frisbee Golf course further. Town website update in progress.

2.  Children’s Program-Five programs set, Moving Dig, Dump, Drive to Saturday          (possible helicopter). May add an additional program. Will advise

 

   6. Old Business

1.  Fishing Pier-Should be in by the end of April. Will coordinate with park road repaving.  Grand Opening date to be determined.

2.  Resignation of Polly Martin and need to recruit potential new members.

3.  Boat launch fees-Mike Lynch working with Darlene to create a list of recurring,  non-eligible, addresses who have been given Resident Launch stickers in past years. Copies will be given to the Visitor Center and J&J. Estimated loss from this issue have been several hundred dollars each year.

4.  Yearly Town Meeting 4/19. Lots of good info about the Town.

                                                                                                               

  7. New Business

            1. Scouts Can Collection at Snowshoe Park 4/23 9am to 1pm.

2. Men’s softball starts 5/12 at Rainbow Park

  8. Correspondence-None

  9. Citizen Input-None

10. Commission went into Closed Session per WIS Statue 19.85 (1) (c).

11. Commission reconvened from Closed Session.

10.Next Parks Commission Meeting, May 10, 2016 7:30 PM

11. Ginger moved to adjourn, Rose seconded, all in favor. Adjournment 8:18 p.m.

Town of Lake Tomahawk Parks Commission Meeting, March 8, 2016

LAKE TOMAHAWK PARK COMMISSION

TOWN OF LAKE TOMAHAWK

MEETING OF TUESDAY MARCH 8, 2016

7:30 P.M.

RAYMOND SLOAN COMMUNITY CENTER

MEETING MINUTES 

1.  Call to Order:  7:35 p.m.

     Attendance:  Tom Heilig, Rose Bean, Arnie Plaumann, Rodney Singleton, Matt Michaelson, George DeMet    

2.  Pledge to the American Flag

3.  Approve minutes: Not available

4.  Financial Update: Little activity, early in the year

5.  Reports

           1.  Town Supervisor-attended meeting on writing grants. Investigating feasibility of Frisbee Golf course

              2.   Children’s Program-Moving Dig, Dump, Drive to a Saturday. Consider adding an additional program.

 

   6. Old Business

1.  Sloan Center over Christmas Break-Tom looking for info.

2.  Playground-Gym set at Bearfoot Park taken down.  Tom suggests we add 1 new piece of equipment in 2016.

3.  Fishing Pier-Tom:Everything has been purchased for the project in 2015 and WVIC has already reimbursed  the town  their portion of the grant.

                                                                                                               

7. New Business

               1. Harvest Fest September 17, 2016.

2. Review updated parks employee job description. Tom will put an ad in the Lakeland Times for the open position and will call a special meeting if necessary to review the applicants.  Rodney suggested we could investigate a landscape service to handle mowing if we got into a bind. Tom will follow up.   

            3. Need for new member to replace Polly Martin who resigned.

 

  8.Citizen Input:  None    

  9. Annual Town Meeting April 19th.  A good review of what is going on in Lake Tomahawk.

10.Next Parks Commission Meeting, April 12, 2016 7:30 PM

11. Rodney moved and Rose seconded, all in favor. Adjournment 8:17 p.m.

Town of Lake Tomahawk Parks Commission Meeting, September 4, 2012

LAKE TOMAHAWK PARKS COMMISSION
TOWN OF LAKE TOMAHAWK
MEETING OF Sept 4, 2012
7:00 PM
RAYMOND F. SLOAN COMMUNITY CENTER

Pat called meeting to order promptly at 7:00 pm; led pledge to flag.
Attendees: Chairman Pat Wingo, Vice Chairman Darlene Neumann, Treasurer Ginger Davis, Board Members Rob Morien, Tom Heilig; Parks Employee Bob Williams, Town Supervisor George Demet, Lake Tomahawk citizen Rodney Singleton.
Absent: 2 open board positions.
Reading of agenda for today. Pat reviewed the proposed agenda. Rob moved to approve; Darlene seconded; agenda approved
Reading of minutes from last month; no questions, no changes/corrects. Approval of minutes: moved by Darlene, second by Tom, minutes approved.
Financial Report: none available.
Financial Statement from YTD 2012 was distributed. Summary of Parks spending: underspent on total budget, overspent on equipment repair and newspaper ads; approval recommended Tom moved, Darlene seconded; approved.
Reports:
- Parks employee report:
Citizen complaint re graffiti on picnic tables; Bob removed; Fall project to completely remove carved letters; Spring project to replace boards on bleachers. Staining of pavilion almost done. Reposted 2 new No Pets signs per Mr. Mazzurzick. Citizen question re mowing of extra parking, Bob expects it to be completed before Fall Fest on September 15. Need 2 replacement seats for swings, brought catalogs with examples/recommendations. Given approval to purchase; recommended it be charged to Equipment Repair as a non-budgeted item. Winterize bathrooms will be done by month-end. Darlene offered thanks to Bob regarding his availability to work over the Holiday weekend.

Unfinished Business:
- Parks Commission openings. Polly was approved last month. Rodney recommended and approved. Pat will forward to the Town for approval.
- Parks employee job description. Ginger distributed the revised job description per last month’s recommendations. Pat recommended approval, Tom seconded. Job description approved.
- Pets at Snowshoe Games: Pat suggested that all Parks rules are outdated and need revising. He suggested that the Commission bring recommendations for changes - including changes to the Pets regulations – to next month’s meeting. Pat distributed the current Chapter 278 [Rules and regulations in Town parks] for individual use to mark for recommended changes. The Commission agreed to bring recommendations to next month’s meeting so that the revisions could be finalized and submitted to Town Board after next month’s meeting.
New Business:
Future development of Town Parks: Ideas? Discussion included expansion of Playground opportunities, especially at the Boat Landing. Suggestions included developing new uses for the old (unused) volleyball court, perhaps a Rock-climbing feature, with additions for future (slides, swings, and stepping rocks). Concerns were raised regarding the potential high cost of such equipment. Recommendation was to look at equipment that would total to less than $3000, including consideration of used equipment from area schools, Craig’s List and other options that would control costs. Fishing pier: Tom raised concerns re Handicap fishing and the need for handicap toilet facilities; he offered to research regulations and possible grant opportunities to fund the project. Ginger asked about Bearfoot Park, specifically safety of stairs; Bob will look into.
Election of Officers: must do once per year, with nominations and approvals. Officers elected as follows: Chair: Darlene nominated Pat Wingo, Tom seconded. Passed; Vice-Chair: Pat nominated Darlene, Tom seconded; passed; Secretary: Pat nominated Ginger; Darlene seconded; passed; Treasurer: with the changes to responsibilities, Pat suggested it is an unnecessary position and recommended leaving the position unfilled; Rob seconded; passed.
2013 Budget: Tabled until next month, need new forms.
Christmas Tree Lighting: Darlene recommends increasing # of bags of candy (based on needs from last year). She asked permission to buy candy after Halloween to take advantage of sales to reduce costs for this year. There was a question regarding staffing for the Christmas party; Darlene volunteered to continue.
Other New Business: Rob asked about maintenance of town signs; George said the Town is responsible, will follow-up.
Town Supv report: Town is working on job descriptions for all town positions. George stated that they plan to use the Parks job description to expedite the project. Thanks to Ginger for example.
Next meeting: October 2. Motion for adjournment: Tom moved, Rob seconded, motion passed.

Town of Lake Tomahawk Parks Commission Meeting, August 7, 2012

LAKE TOMAHAWK PARKS COMMISSION
TOWN OF LAKE TOMAHAWK
MEETING OF TUESDAY, AUGUST 7, 2012
7:00 PM
RAYMOND F. SLOAN COMMUNITY CENTER

Pat called the meeting to order promptly at 7:00 p.m.; he led the Pledge to American Flag.
Attendees: Chairman Pat Wingo, Vice Chairman Darlene Neumann, Treasurer Ginger Davis, Board Member Tom Heilig; Parks Employee Bob Williams, Town Supervisor George DeMet, Lake Tomahawk citizen Rodney Singleton; guest Caroline Metz.
Absent: Rob Morien; [2 open board positions].
Pat read Proposed Agenda for today and requested approval; Darlene recommended approval; Tom seconded; Agenda approved.
Pat read the minutes from last month and requested approval; Tom moved for approval of minutes; Darlene seconded; minutes approved.
Life Jacket Loaner Agreement. Pat introduced Caroline Metz who came to represent her son, Ethan, who completed the project for the DNR as part of his Eagle Scout qualification. The project included development of the program, sign preparation and posting at the Boat Landing and preparation (labeling) and inventory of the Life Jackets. The program, titled “Kids Don’t Float”, provides Life Jackets on-loan to anyone that needs one for a child riding in a boat about the launch. Ethan is a sophomore at LUHS and has agreed to monitor the program through the end of his High School years. However, his current request (per the DNR expectations) is for the Town of Lake Tomahawk (via the Parks Commission) to take charge of inventory, storage and re-stocking of the Life Jackets, maintenance of the sign and continuation of the program over the long-term. When asked, Bob indicated that he saw no problem with adding these responsibilities to his summer duties. Pat moved to have the Parks Department (through the Parks Commission) sign the agreement; Tom seconded; motion passed. Tom then suggested that some form of recognition would be appropriate for Ethan, in order to acknowledge the importance of the program he has initiated on the Town’s behalf; Pat stated that there will be a story in the Lakeland Times but suggested that we could placing a story on the Town Website as well. All agreed this was a good idea.
Financial Report: read by Pat; approval moved by Tom seconded by Darlene; financial report approved.
Financial Statement from July: not available.

Reports:
- Parks employee report:
o Boat Landing: Bob assisted with “Kids Don’t Float” sign and box installation. Tom asked about the sail boat that was moored there last week. Darlene offered that it was a there for only a few days and moved regularly, different from the sail boat that was reported for the lengthy mooring over the last few summers.
o Rainbow: Household garbage (3 bags) left with garbage can; Bob removed.
o Snow Shoe: Local business owner reported a child “flew off the swing”. Evidently, the child was not injured. Bob responded by checking the condition of the designated swing, verified it has been damaged by stress cracks; he removed it from pole and recommended replacement. He also needs to reorder trash bags and toilet paper. Pat gave OK to buy replacement for all currently required equipment and supplies.
- Employee Handbook: Pat reviewed the recent Employee Handbook that was completed by the Town Board. He reviewed key areas that apply to Parks and Park employee(s). He suggested that we should comply. In order to ensure that everyone understood, he read key rules and expectations and discipline policy for employees that would apply for Bob. There was general agreement that the Employee Handbook applies to the Parks employee(s), currently Bob. The question remaining was whether we should supply Bob with uniforms. Discussion on the topic was positive; Pat suggested we get more information to consider at Budget time in order to implement for next year.

- Summer Kids Program: All planned events have been completed, most recently the “Snakes” program. There was generally good attendance, with 20-25 kids (and parents) participating, except for the program after 4th of July. There was general agreement that the week after the summer Holiday is slow in Town. The recommendation was made to eliminate that program from the schedule for next year; the Commission will await a replacement date recommendation from the Kids Program committee.

Unfinished Business:
- Parks Commission openings: Pat read letter from Polly Martin, recommended approval and forwarding to Town Board, seconded, approved. Rodney indicated he still has interest and said he will forward his application letter by week’s end.
- Garbage recycling in Parks. Bob reported that recycling bins have been purchased, modified, labeled and deposited near each trash bin in the Parks.
- Town Ordinance for Boat Mooring: The Town attorney has suggested a problem with the Ordinance. He believes that there should be agreement with the other Towns that share the Lake (and therefore the Boat Dock). Pat suggested that we drop the recommended changes in deference to the extensive Legal and facilitation costs. George said that rather than defer completely, that perhaps a quiet discussion with other towns could mean a general agreement, without need for further Legal involvement. Pat suggested we leave the issue open for now and consider neighbor town discussions during winter.
- Park Employee Job Description: Ginger distributed a first draft of the Park’s Employee job description. The Commission reviewed and after discussion and questions answered, made recommendations for changes. Pat suggested that the Commission review the updated Job Description at the next meeting to approve and forward to the Town.
New Business:
- Future development of Town Parks: Discussion was held regarding the lack of use of the current Volleyball Court. Suggestions were made that it could be replaced with playground equipment or other recreation facility. Bob and Darlene have catalogs for playground/recreation equipment and will bring recommendations to the Budget meetings. Further discussion occurred regarding grants that may be available to support development of Parks and facilities, including further development of a fishing pier and the possibility of Handicap accessibility for grounds and facilities (including toilets). Pat asked Tom to research options and possibilities.
- Pets at Snowshoe Softball Games: Tom brought a copy of the Town Ordinance which states “No Pets shall be allowed on any Parks grounds within the Town. Ginger suggested that since Parks Commission by-laws require the Commission to make rules for Parks, we would have the opportunity to make change if we agree. There was general agreement that animals should be allowed in parks, for the benefit of residents and visitors, with specific expectations (i.e., “under control”, “on leash”, or “pick up after pet”). Next month we will offer re-write of the pet ordinance and make recommendations to the Town.
- Election of Officers. Pat suggested that we table until next month, when we will have a greater complement of members to make this important decision.
- Other business: Darlene suggested we start discussing Christmas, with special concern about finding a Santa. Tom asked about the Parks Commission relationship with the local Lakes Association. Discussion was held that the Lakes Association has had some relationship and communications with the Town, primarily for funding, but none with the Parks Commission. There was specific discussion regarding the problems with lack of communication or notification about chemical treatments on Memorial Day weekend, impacting residents and tourists using the Boat Landing / Beach. Tom offered to check their website and determine opportunities for better communications.
Correspondence: Saykally letter: Pat read response letter from the Saykallys. Discussion held. Ginger offered to modify the Season Launch Permit Application in order to clarify for the Saykallys and others in the future.
Town Supervisor Report: No items.